L02SIZE SWAPThree adult Mediums become Large.
- Earlier
- Adult M · White · 3
- Current
- Adult L · White · 3
The customer still gets three shirts on this line. Move three White shirts from Adult M to Adult L in the garment breakdown.
SHIRT ORDER REVISION CHECKLIST · FREE GUIDE
Still 40 shirts.
Five lines changed.
A matching total can hide the wrong sizes and the wrong packing groups. Here’s how to review a revised shirt order before preparing the batch.
Original synthetic example. No customer order or purchase is shown.
01 · COMPARE THE SAME ORDER LINES
What changed in this 40-shirt order?
These are the actual rows from our two downloadable example CSVs. Each file has 12 order lines. Matching line_id values let you compare a row even if its spreadsheet position changes.
L04CANCELLATIONRemove two shirts from Jordan’s order.
- Earlier
- Adult S · White · 2
- Current
- Line removed
Keep the earlier row as history. Remove it from the current CSV; zero quantity is not supported. Jordan’s packing total falls from six to four.
L05SIZE SWAPFive Youth Mediums become Youth Large.
- Earlier
- Youth M · Navy · 5
- Current
- Youth L · Navy · 5
Youth L stays separate from Adult L. This size change affects five garments while the job total stays the same.
L09QUANTITY EDITFour shirts become two.
- Earlier
- Adult L · Navy · 4
- Current
- Adult L · Navy · 2
Keep the line ID. Casey’s other line is unchanged, so the packing order drops from seven shirts to five.
L13NEW LINEAdd four shirts for a new customer.
- Earlier
- Not in the earlier file
- Current
- Adult M · Navy · 4
Use a new line ID and packing order. Morgan’s four shirts offset the two cancelled shirts and the two-shirt quantity reduction.
Net change: zero shirts. The size swaps change no quantities. Removing two, reducing another line by two, then adding four leaves the total at 40. The work still changed.
02 · CHECK THE GARMENT BREAKDOWN
Seven variants need a different count.
All rows in this example use “Classic Tee.” Read each fit + size + color as a separate garment variant. The table shows affected variants only; unchanged garments are still part of the 40-shirt job.
| Garment variant | Earlier | Current | Change |
|---|---|---|---|
| Adult M · Navy | 4 | 8 | +4 |
| Adult L · Navy | 8 | 6 | -2 |
| Youth M · Navy | 5 | 0 | -5 |
| Youth L · Navy | 3 | 8 | +5 |
| Adult S · White | 2 | 0 | -2 |
| Adult M · White | 3 | 0 | -3 |
| Adult L · White | 0 | 3 | +3 |
These are count differences, not purchasing instructions or stock checks. Reconcile them against what is already on hand and the approved order.
03 · CHECK WHO RECEIVES THE SHIRTS
Seven packing groups. Forty shirts.
The revised order adds Morgan’s group and changes Jordan’s and Casey’s counts. A garment total alone cannot tell you which customer gets each item.
G001 · Synthetic nameAlex River7 shirts
G002 · Synthetic nameJordan Lane4 shirts
G003 · Synthetic nameSam Oak7 shirts
G004 · Synthetic nameTaylor Moss7 shirts
G005 · Synthetic nameCasey Park5 shirts
G006 · Synthetic nameRiley Brook6 shirts
G007 · Synthetic nameMorgan Reed4 shirts
7 + 4 + 7 + 7 + 5 + 6 + 4 = 40 shirts
Within each group, check size, color, fit and any personalization—not just the bag’s item count. Explore the free example’s packing view →
TAKE IT TO THE PACKING TABLE
A six-step manual checklist.
Use this process with your own order records, even if you never buy the tool. The one-page worksheet leaves space for the revision, reviewer and reconciled totals.
Get the free one-page checklist ↓ PDF · US LetterFree download · No signup · Blank manual worksheet
- Keep both versions.
Save the earlier order before editing. Give the current revision a clear name. Keep line IDs stable when sorting, changing sizes or reducing quantities.
- Review lines, not just the total.
List every changed, added and removed line. Check size, fit, color, style, quantity and personalization against the intended revision.
- Recount garment variants.
Group by style, fit, size and color. Compare those counts with the earlier breakdown and what you already prepared. Do not combine Adult and Youth sizes.
- Reconcile the packing groups.
Add the current customer/order totals. They should match the garment total. Check who gets the shirts, not only how many shirts you have.
- Confirm the human checks.
Customer approval, artwork, stock, spelling and delivery instructions need separate review. A matching spreadsheet total does not approve production.
- Replace stale working copies.
Use the reviewed revision for counts and packing. Mark old working copies superseded while preserving the original records.
WANT TO CHECK YOUR CSV FORMAT FIRST?
Bring the current file.
Add the earlier one.
The free check verifies the supplied CSV format and flags a two-file comparison with no shared line IDs. It does not show your own full revision report or approve your order.
Check my CSV files free →